WDF Ticket Source Wanted

[DaveLevenson]

I have just begun offering WDF service. I am currently using a make-shift general-purpose form for recording and tracking the work. I assume that somebody offers to our industry a printed form for this purpose. Ideally, it has a sequence number, a tear-off receipt for the customer, and several numbered tear-off tags to travel with the work. Perhaps it is offered with custom printing identifying the store.

Can anyone recommend a source?

Thanks.

[dzender]

I get mine from Cleaners Supply. www.cleanerssupply.com
Tell them you saw their link on Coinwash.com

[Kitty]

I purchased mine through our soap company phoenix supply - I think they bought them through Liberty?

[Anonymous]

For me, the important thing about WD&F is control. Control of what's being brought in, what's being spent by attendants to process laundry and what's been picked up and paid for. I use carbonless triplicate forms. I have a custom design by NEBS (1-800-225-6380, or nebs.com). A little expensive, but tailored to my way of operating.
Tell them you saw their link & Phone on Coinwash.com and to become a Sponsor of Coinwash, Please.
White (top) copy goes to customer.
Yellow (middle) copy is the employee voucher for money spent.
Pink (bottom) copy stays with customer order until payment is received.

I have a WD&F bank with a fixed balance ($300). Employees cash bills from the bank for quarters. Employees list all machines used and the amount spent on each yellow copy. When the order is done, the employee puts the yellow copy into the bank to account for the quarters used.

No painted quarters......no separating quarters after collecting.

At the end of each shift, the outgoing employee and the incoming employee add up the cash and the yellow vouchers in the bank. Together, they should add up to $300. Any shortage is made up by the employee AT THE POINT THAT IT IS DETECTED, so the employees control each other. If the employees get lazy, and don't count the bank when they change shifts, and I catch it the next morning, the night attendant makes it up. I don't accept the excuse that it was the afternoon attendant......if it was, it should have been caught and documented at the shift change.

At the start of each day, I review and replace the yellow vouchers in the bank with cash. It's at this point that I challenge any voucher that seems out of whack (i.e. used a 50 lb washer for a 20 lb load).

Where I'm most concerned about skimming is not in quarters used for each wash, but in orders paid for. How do I know that the $25 paid for an order finds its way into the till?

Once I "cash" the yellow vouchers, I keep them numerically in my office. When an order is picked up and paid for, I match the yellow to the pink, throw them into a big bag and forget about them. I focus on the remaining yellows. In theory, the yellow slips that I still have (which haven't been paid for) should still be out front.

I make a big deal about random inventories.....matching the yellow slips that I still have to the orders that are out front. If I have a yellow, but the order is not out front, somehow it was paid for, but the pink copy (and its cash) never came back to me. In that case, I raise hell. Very rarely does this happen, and many times, I dig through the old slips and find the pink actually did come back to me, but I didn't (for some reason) pull the yellow.

Probably more than you asked for, but thought I'd share my "system" of using the tickets, as well as the source of the tickets.

[Kitty]

I too, think it is wise to have a really really good accounting system in place regarding the WDF system. I found one WDF lady keen on the art in sticky fingers and she also liked some of the clothing too.

Without a good control system in place the chance of a ticket disappearing into the depths of an attendants pocket is great. By having a system that you check and audit regularly you are safeguarding your money and keeping your staff honest.